Privacy Policy

---

Rising Brook Ground Force

Last updated: 13 November 2025

Rising Brook Ground Force (“we”, “us”, “our”) is committed to protecting your privacy and ensuring your personal information is handled safely and responsibly. This Privacy Policy explains how we collect, use, store, and protect your data when you visit or interact with our website www.risingbrookgroundforce.org or engage with our community activities.

1. Information We Collect

Information you provide directly

We may collect personal information when you:

• Contact us through forms, email, or social media
• Sign up to volunteer
• Request information or updates
• Participate in community events or activities

This information may include:

• Name
• Email address
• Phone number
• Postal address (if provided)
• Any message, comment, or information you submit to us

Information collected automatically

When you use our website, certain information may be collected automatically, including:

• IP address
• Browser type and version
• Device type
• Pages visited
• Time spent on each page
• Referring website

This may be collected using cookies or similar technologies.

2. How We Use Your Information

We use your personal information to:

• Respond to enquiries or contact requests
• Organise volunteering activities and community events
• Provide updates or information you have asked to receive
• Improve our website, services, and communication
• Maintain website security and performance

We do not sell, rent, or trade your information to third parties.

3. Legal Basis for Processing (UK GDPR)

We process your personal data under the following legal bases:

• Consent – when you voluntarily provide information or sign up for updates
• Legitimate interest – for community coordination, administration, and website functioning
• Legal obligation – when required by law

You may withdraw consent at any time by contacting us at [add email].

4. Cookies

Our website may use cookies to:

• Improve user experience
• Remember preferences
• Analyse site traffic and usage

You can control or disable cookies through your browser settings. Doing so may affect website functionality.

5. Sharing Your Information

We only share your information when necessary and appropriate, including:

• With trusted service providers (e.g., website hosting) who must keep your data secure
• When required to comply with legal obligations
• When you have given explicit permission

We do not share your data with advertisers or unrelated organisations.

6. Data Security

We take reasonable and appropriate measures to protect personal information from:

• Loss
• Misuse
• Unauthorised access
• Disclosure
• Alteration

However, no method of online transmission can be guaranteed 100% secure.

7. Data Retention

We retain your personal data only for as long as needed to fulfil the purposes described in this policy, unless:

• A longer retention period is required by law, or
• You request your information to be deleted

When no longer needed, data is securely deleted or anonymised.

8. Your Rights (UK GDPR)

You have the right to:

• Access the personal information we hold about you
• Request corrections or updates
• Request deletion of your data
• Object to certain types of processing
• Withdraw consent (where applicable)

To exercise any of these rights, contact us at [add contact email].

9. Links to Other Websites

Our website may include links to external websites.

We are not responsible for the privacy practices or content of these third-party sites.

We encourage you to review their privacy policies before providing any personal information.

10. Children’s Privacy

We do not knowingly collect personal information from children under 13.

If you believe a child has provided us with personal data, please contact us and we will delete it promptly.

11. Changes to This Privacy Policy

We may update this Privacy Policy occasionally to reflect:

• Changes in legislation
• Changes in our practices
• Improvements to our website or community services

Any updates will appear on this page with the new “Last Updated” date.

12. Contact Us

If you have any questions about this Privacy Policy, your personal data, or your rights, please contact us through Facebook.